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Create a hiring flow with Applicant Tracking March 7, 2011

Posted by Darwin in applicant tracking, applicant tracking software, corporate recruiting, human resources, small business.
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A company is as good as its workforce — the employees are the productivity backbone and lifeblood of any business and managers need the right people in the right positions for optimal performance. Logically, employers should do all they can to find the best talent available in the marketplace. As the qualities employers seek have multiplied, the process for recruiting suitable applicants and finding the best fit has become more technologically sophisticated.

An inefficient hiring process has considerable amount of overhead attached and can affect the bottom-line significantly. Any business trying to increase the efficiency and efficacy of their HR department can streamline their hiring process with applicant tracking software (ATS). These applications help automate administrative tasks while bringing the benefits of transparency and collaboration to decision-making. Recruitment software makes the process simpler and more cost-effective while helping companies sort through suitable candidates quicker and at a low cost.

The system follows a particular workflow which can often be customized to a company’s changing needs. The front end of an applicant tracking software can consist of a dedicated website or a sub-domain of company website. This portal is where openings can be listed and candidates can post their resumes. Resumes can also be imported from databases on affiliated online job boards. Resumes then go through multiple checks against skill requirements and job descriptions at company. Powerful search algorithms identify attractive candidates from the available data. The next important feature in the system facilitates communication to selected candidates on their selection and schedules probable dates for interviews or other preliminary steps. Interview management including pre-screening questionnaires, FAQ documents and resource allocation are managed with a great deal of automation. Post-interview, desirable candidates are again informed about their status and provided with next steps leading towards an offer.

Automated applicant tracking helps both the employer and jobseeker connect faster. Sophisticated search and aggregated business intelligence data speeds up assessment and considerably reduces turnaround time. This helps candidates know quickly if they are actually being considered for the job. An automated system also flattens the playing field for all applicants. The software makes decisions purely on the merits of the resume. While resume data is not the only criterion, it provides an important foundation for keeping the process quantifiable and ethical. This systemic transparency eliminates some of the “who you know” aspects of landing a job.  Storage and retrieval of applicant information is also important. This information has a shelf life and can be expensive to obtain anew for every company opening. The ability of the system to identify previously suitable candidates at a later date is invaluable.

As companies become more competitive over resources, the use of applicant tracking software has become a business necessity. There are many Enterprise, SaaS (Software as a Service) and open-source software applications on the market differentiated by company size, feature variation, and level of customization. As companies continue to realize that their human capital is more precious than any other, the care and administration of new hires will continue to evolve resulting in better choices and better long-term employee relationships.

 

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